Frequently Asked Questions – Financial Aid
Time frames for completion of academic requirements have been established for both full-time and part-time students.
Degree Type Maximum Time to Complete
2 Year Diploma
One Year Certificate/Diploma 3 Years
2 Year Diploma
One Year Certificate/Diploma 1.5 Years
Important! A part-time student is one who consistently carries less than 24 credit hours in a 12 month period. Financial aid awards are pro-rated for part-time students. All other students are considered full-time and are expected to meet the criteria for full-time study.
Important! The maximum time allowed to receive financial aid is not extended for a student who changes academic programs or levels prior to graduation from their original program of study.
EFC stands for Estimated Family Contribution. The EFC is how much money your family is expected to contribute to your college education for one year.
Your family contribution is calculated based on the FAFSA information using a federal formula called “Federal Methodology.” This formula, developed by the US Dept. of Education takes into account the following information as reported on your FAFSA:
When calculating financial aid eligibility for the 2004-2005 academic year, the family’s 2003 income is used. If you have special circumstances that are not reflected on your FAFSA, contact the Student Aid Office to request an appeal form.
Federal law mandates that a student must earn his/her federal student aid or the funds must be returned to the federal financial aid programs.
Students who receive Title IV federal financial aid and completely withdraw from EMCC on or before the 60% term (in calendar days) are entitled to keep only the portion of Title IV federal student aid earned to the point of withdrawal from the College. If any federal aid was disbursed directly to the student, he/she is responsible for returning unearned funds to the federal financial aid programs within a timely manner. Failure to do so may result in the student’s ineligibility for future federal student aid. If a student receiving federal financial aid withdraws after the 60% point of term, he/she is considered to have earned all of their federal student aid for that semester.
Students enrolled in developmental courses may receive financial aid only for credit hour courses that are accepted as part of their planned program.
|Two Year Programs|
|Minimum GPA||Credits Earned|
|1.51||0-23 credit hours|
|1.75||24-35 credit hours|
|1.91||36-47 credit hours|
|2.00||48 credit hours|
|One Year Programs|
|Minimum GPA||Credits Earned|
|1.51||0-12 credit hours|
|2.00||13 and above|
Repetitions—Students repeating a course because of failure, withdrawal, or having obtained a grade lower than required for a particular subject will continue on financial aid only if their total progress is within the guidelines of the Satisfactory Academic Progress Table.
Appeals Process—Students unable to meet Satisfactory Academic Progress will be given written notice of their status and may file an appeal within 10 working days to the Student Aid Office. The Student Aid Committee will evaluate appeals.
Mitigating Circumstances—It is understood that a student might not meet academic standards due to unusual personal circumstances. These may be evaluated and documented by the Student Aid Committee when they review an appeal for reinstatement of financial aid.
Financial aid funds are disbursed at different times throughout the year.
EMCC policy states that the first money received in the Business Office will be used to pay college expenses on the student bill. Stafford Loans, Pell Grants, FSEOG, EMCC grants, etc. will be credited to your account after the fourth week of the semester. This financial aid will be applied to outstanding charges. Once your balance is paid in full, a credit balance is created, and a refund check will be processed within 10 business days. All refund checks will be mailed to the students home address.
Students may check the status of their financial aid and billing accounts at MyEMCC.
An award letter contains information mailed to the student about the current proposed financial aid for the academic year.
The award letter lists amounts and type of aid for each semester. The award letter is based upon current available information and may change as new information is made available. The award letter will include a student’s current amount of eligibility for grants, scholarships, work-study, and loans. Students will receive an award letter after all necessary financial aid information is received at EMCC.
To determine financial aid eligibility COST − FAMILY CONTRIBUTION = NEED.
Student Costs (Budgets)
To determine your educational cost, include anticipated tuition, fees, books, supplies, room and board, transportation, and personal/miscellaneous/medical expenses. The chart below anticipates standard costs of attendance for academic year 2013-2014, but are subject to change by the MCCS Board of Trustees.
|Residence Hall||Parent’s Home||Off-Campus|
* Tuition and fees have been averaged in this example. Your particular program may cost more or less based on the number of credits you take and the amount of your technology fees. The Semester Tuition and Fees Worksheet provides a current listing of tuition and fees.Important! These amounts are used for financial aid award calculations only and NOT for billing purposes. You will receive a bill from the Business Office which will represent actual costs for your particular program and housing, if applicable.
** Includes 19-meal plan, housing, and recreation fee.
Students who feel that they have special circumstances should contact the Student Aid Office.
Students should report information about the parent lived with for the greater amount of time during the 12 months preceding the date of filing the FAFSA.
If a student did not reside with one parent more than the other, the student should report information based on the parent who provided more financial support (including money, gifts, loans, housing, food, clothes, car, etc.).
If the parent whose information is reported has remarried, the student must also include the step-parents income information.
A student’s dependency status is determined by their answers to the following questions:
If you answered “NO” to all of these questions, you are considered DEPENDENT.
If a student is determined to be independent, the student must supply student and spouse information throughout the financial aid process. Dependent students must supply parental information in addition to their own information. A student’s dependency status remains in effect for the entire academic year.
Students may contact the Federal Office of Student Aid Information Center toll-free number (1-800-433-3243) to check the status of their FAFSA and to request a duplicate Student Aid Report.
To prevent delays in processing your application, promptly provide requested information to the Student Aid Office. Students should also remember to sign all documents requiring signatures, such as their federal tax return.
Eastern Maine Community College’s Title IV Code is 005277.
Priority FAFSA filing deadlines have been established. See our Financial Aid Calendar for more information.
The FAFSA website provides a detailed list of important information to have when completing your FAFSA.
The are specific federal requirements that must be met to be eligible for Federal Financial Aid.
Grants—Grants are a type of financial aid that students do not have to pay back under normal circumstances. Grant funds can come from federal, state, or private sources. Grants require the filing of a Free Application for Federal Student Aid (FAFSA). For more information on the types of grants that may be available, visit the Grant Information link.
Scholarships—Scholarships are a type of financial aid that students do not have to pay back under normal circumstances. Scholarship funds can come from a variety of sources. Many scholarships require the completion of separate scholarship applications. To view scholarships available to EMCC students visit the Scholarships link. Students are also encouraged to seek additional outside scholarship funds through their high school guidance office, place of employment, parent’s place of employment, online scholarship searches, and through other sources.
Loans—Loans are a type of financial aid that must be paid back. For more information on student loan types, lenders, payment calculators, and application instructions please visit the Loan Information link.