Medical Assistant – Ear, Nose & Throat

Northern Light Health

*Sign On Bonus for Eligible Candidates*


The Medical Assistant works in collaboration with all members of the care team providing high quality compassionate care consistent with the Mission and Values of Northern Light Health. This is accomplished by being primarily responsible for ensuring efficient patient flow, working to actively enhance patient relationships and loyalty, pre-planning for patient visits, managing visit cycle time, office workflows, and patient access (phone, scheduling), assisting assigned provider and care team with rooming and patient care procedures, including electronic and written documentation, and coordinating patient activities that support managing the targeted population’s health. The incumbent performs duties and tasks in accordance with standards established for the job. The incumbent may have access to highly confidential patient, employee and/or hospital proprietary information, and must handle and protect the information in accordance with hospital and system policies, HIPAA requirements and the highest level of ethical standards. The incumbent is responsible for reporting all security events, potential events, or other security risks to the organization. The incumbent is responsible for participation in and completion of all patient safety initiatives appropriate to the position, and conducts all job responsibilities according to the Mission and Values of Hospital.


Identify necessary equipment and materials for patient visits
Room patients in accordance with established guidelines and visit purpose/types (including but not limited to: Document chief complaint; Document accurate vital signs; Confirm med list with patient; Confirm pharmacy; Document smoking status; Document depression screening; Document fall risk; Assess and administer appropriate immunizations.
Communicates pertinent patient medical information and findings in a timely manner to the patient and/or appropriate staff person in a respectful clear, concise manner
Accurately performs office procedures
Schedule patient appointments
Proper preparation of lab specimens
Set up prescription refill per guidelines
Report lab and diagnostic results per guidelines
Documentation of patient encounters (including face to face, phone and patient portal) into multiple systems, including EMR, to comply with organizational initiatives including: PCMH, Meaningful Use, and the Beacon ACO measures.
Assist and/or chaperone patient procedures
Manage provider paper documents as applicable
Respond to patient phone calls in a timely manner
Prepare and conduct EKGs, eye and auditory screening, phlebotomy and ear lavage
Assist with casting and splinting
Prepare patient health information via electronic records (pre-visit prep) for all scheduled appointments
Perform and document immunizations (including IMMPACT as applicable) and injections
Facilitates patient-centered visit by ensuring proper screening, documentation, and/or testing has been completed
Ensures all consults and charts are prepared or scanned, downloaded and communicated in preparation for patient contact
With provider supervision, work in provider tasks, review and assist in other population health management functions
Coordinates and manages provider’s tasks activity (i.e., lab result reporting, phone calls, order entry, Rx processing, and outreach efforts) following standard processes and guidelines in oversight of meeting provider and patient needs
Collect clinical information and communicates to provider
Performs direct patient care services in accordance with clinical guidelines in a patient-centered manner.
Ensure provider schedule meets the needs of patients (visit and non-visit)
Ensures patients are roomed and ready for provider within 7 minutes of appointment time
Participates in daily huddles and weekly team meetings to improve workflows and contribute to improving patient population outcomes.
Performs and documents necessary ancillary tests such as EKGs, PFTs, Peak Flow Rates, Rapid Strep, HCG’s, Glucose Checks, and FOBT’s. May perform various CLIA waived lab tests as ordered by provider. Competent in following process of recording waived testing quality requirements. Performs and documents lab specimen collection/processing, eye screening and audiology screening in accordance with current guidelines and policies. (If applicable)
Administer immunizations and medications in accordance with current guidelines ensuring level and scope of practice standards. (If applicable)
Ensure exam rooms are prepared for patient visits, including equipment operability, supply inventory, and utilizing standard infection control guides and stocking procedures
Ensure patient care equipment operates in accordance with quality standards
Provides patient education in support of patient visit and ongoing care as directed by provider.
Assist with orientation and training of new staff members
Maintain clinical/technical skills and knowledge through ongoing development and continuing education.
Demonstrates age-specific competencies: communicate with each patient in a way that is appropriate to his or her particular age, capabilities or disabilities, temporary impairments, emotions, stresses, culture, and individual station
Set up follow up letters and reminders for service
All other duties as assigned
Other Information:

BLS for Healthcare professional certification is required at time of hire

Required High School Diploma/General Educational Development (GED) • Associates Degree strongly preferred • Completion of medical assistant program enabling incumbent the ability to sit for Medical Assistant certification exam within 6 months of hire, or minimum of four years of relevant work experience and certification as a medical assistant


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